JOB DESCRIPTION
JOB TITLE: Senior Postgraduate Training Administrator
RESPONSIBLE TO: Examinations & BST Recruitment Manager, Postgraduate
Training & Operations Manager, PGT
PURPOSE
Play a key role in fulfilling the objectives of the Postgraduate Training Department and to
support the Dean of Education and Clinical Leads in the department in managing the operations
and administration of the College Postgraduate Training Department.
OBJECTIVE
To support the Examinations & BST Recruitment Manager in coordinating and managing the
efficient and effective administration of the BST clinical examination and BST recruitment
processes. To assist the Chief Examiner and department Manager in developing and
enhancing the processes, structure and delivery of the College’s postgraduate training
programmes.
KEY RESPONSIBILITIES
The successful candidate will be responsible for the coordination and effective administration of
the BST clinical examination, BST recruitment and any other processes relating to postgraduate
training.
• Liaising with the Examinations & BST Recruitment Manager and Chief Examiner in
developing and enhancing the processes, structure and delivery of the College’s clinical
examination.
• Liaising with the Examinations & BST Recruitment Manager, Operations Manager and
Dean of Education in developing and enhancing the processes, structure and delivery of
the College’s BST recruitment process.
• Coordinate and administer the BST clinical examination, ensuring there is effective planning
and communication throughout the process.
• Coordinate and administer the BST recruitment and selection process for postgraduate
training programmes, ensure there is effective planning and communication throughout the
process.
• Effective communication/liaison with Trainees, Examiners, Exam Sub-Committee Members,
Appeal Panel Members, Interview Panel Members, Vice-Deans, HSE Personnel etc.
• Ensure appropriate and effective communication with all stakeholders and respond in a
timely manner to all queries.
• Maintenance and development of the College online marking software, eLearning and
digital media platforms relevant to examinations and BST recruitment.
• Ensure all process and procedural documentation relating to the role is maintained and
updated regularly. Actively seek to make process improvements.
• Maintain relevant training records, including minutes / meeting notes and ensure correct
and up to date information is available for internal and external stakeholder reports.
Contribute to department reporting.
• Work with the department manager / other team members in the department on other
workstreams / projects as they arise.
PERSON SPECIFICATION
Essential Skills
• Previous experience in a similar role.
• Educated to degree level standard or equivalent.
• Self-starter with high motivation, flexibility and the ability to offer a results-oriented approach
with high levels of drive, commitment and enthusiasm.
• Ability to work with minimal direction.
• Strong attention to detail.
• Experience of working both in a team and on own initiative, flexibility is essential.
• Excellent oral/written communication skills and interpersonal skills.
• Strong communication and interpersonal skills combined with sound judgment are required
to facilitate work with a wide range of individuals and groups.
• Outstanding organisational, prioritization and multi-tasking skills with a proven ability to
work under pressure to achieve goals within agreed timeframes.
• Evidence of managing own workload and involvement in projects.
• Strong IT capability, proficiency in Microsoft Office.
Desirable Skills
• Knowledge of, or experience working in, a postgraduate training or medical environment.
• Experience with eLearning and digital media platforms.
Employment at the College of Psychiatrists of Ireland
• The College is an equal opportunities employer.
• 35 hour working week – The College is currently operating a hybrid model of working from
home and in office working
• 20 days annual leave per year plus bank holidays and Christmas closure period.
More information about the College is available on the website: www.irishpsychiatry.ie
To apply for this role please send a CV and cover letter with details of your relevant
experience and suitability for the role to the Operational Manager, Postgraduate Training
at the College, email: kmyers@irishpsychiatry.ie